JOB OPENING DATA PROTECTION SPECIALIST & INFORMATION MANAGER (M/F/D)

As the guardian of FSC’s new Policy, your role is to lead the implementation and the maintenance of the “Membership Access to Information and Transparency Policy” and ensure compliance therewith. This includes in particular: 

• Applying the Policy:

o   Fleshing out all pre-requisites to a successful introduction and implementation of the Policy.

o   Developing training materials and running training sessions for staff, management and Board members. 

o   Running a preliminary assessment of documents and information most likely to be the object of requests and pre-determine where exceptions to disclosure apply.

o   Ensuring Policy compliance and where necessary updating provisions in FSC contract templates relating to confidentiality and disclosure.

o   Asserting that necessary information is online as required by the Policy and always up to date.

• Receiving and answering formal requests for information:

o   Managing the request evaluation process including engagement with the respective colleague being the custodian to the requested document.

o   Advising top leadership on the classification of Board sessions and Board documents.

o   Ensuring that the exception framework has been duly considered.

o   Asserting that response timeframes are kept by tracking substitution routines for relevant staff. 

o   Facilitating all processes required by the Policy including first and second level of appeal.

o   Maintaining a comprehensive request log.

• Developing and maintaining Policy Implementation Guidelines which document what type of papers or information fall under exception of disclosure and where limits to exceptions apply.
• Monitoring pro-active disclosure of information as committed in the Policy.
• Compiling regular accountability reports about the implementation of the Policy.
• Running an annual Policy review and recommending Policy updates to the Board of Directors.
• Responding to requests for advice from members of staff, management or the Board itself, on questions of information disclosure, supported by an explicit analysis that starts with legal considerations.

As a member of the Legal Department, you assume responsibility over critical legal tasks such as: 

• Supporting the review and optimization of data protection and data processing with its underlying processes in order to continuously develop our internal data protection management system.
• Helping to shape regulations and guidelines, working on company-wide policies and guidelines, ensuring legal compliance, and having a lasting impact over the maintenance, qualification and update over databases containing personal and business data.
• Providing regular updates to the legal team and clients on relevant changes in law.
• Be the co-contact person for colleagues and other departments at FSC on all legal queries around data with a focus on the development of practical and solution-oriented approaches.
• Processing of data protection and data privacy requests from clients and stakeholder next to the application and maintenance of the Policy explained above.
• You will conduct privacy assessments and data protection impact assessments.
• Supporting the processing and handling of IT law related cases.